Check Your Employees Driving Records

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What are the benefits of checking an applicant’s Motor Vehicle Records?

A comprehensive MVR and DMV records screening program can help protect you from litigation and increase workplace safety.

The National Safety Council estimates as many as 40,000 people die in motor vehicle accidents each year, and US employers realize more than $47.7 billion in direct accident-related expenses annually. In an effort to minimize risk and thwart rising costs, many employers seek a means to gain increased insight into their driving employee’s conduct and history. AccuSource offers a full suite of products to help employers reach their driver safety goals.

Are you in a DOT-Regulated industry?

DOT-regulated industries must follow a very specific set of regulations when screening current and potential employees. Make sure your background check process is complete and compliant with this in-depth roadmap of an FMCSA DOT background check.

Standard driving record reports include:
  • Endorsements
  • License status
  • Expiration dates
  • Accidents
  • Violations & infractions
  • Suspensions & revocations
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Driving Records Screening Services

DOT Safety Checks

DOT Safety Verification

The DOT Safety Verification obtains the Department of Transportation (DOT) regulated driver safety records of an applicant. Information obtained can include driver vehicle type, reason for leaving, and safety performance history to include date, location, number of injuries, number of fatalities and/or Hazmat spill on any incidents.

MVR Checks

Motor Vehicle Records

The Motor Vehicle Record is obtained through a search of the state Department of Motor Vehicle (DMV) records for derogatory information. Information can include license status, license class, issue date, expiration date, violations, suspensions, licensee address, date of birth, and physical description. Identifying information located in an MVR may be used to validate other criminal records.

CDLIS

Commercial Driver’s License Information System (CDLIS)

The CDLIS report enables account holders to comply with FMCSA requirements by searching within the Commercial Driver’s License Information System for prior license information and current CDL detail for up to three prior licenses held by the applicant. Provides client with present jurisdictional state and driver’s license number, name, DOB, social security number match, up to three previously held CDL numbers, and AKA information.

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DOT Drug & Alcohol History Verification

The DOT Drug and Alcohol History Verification facilitates access to historical DOT-mandated drug and alcohol testing records from employers where the employee held a previous regulated position. All records are obtained in accordance with the processes set forth in CFR 49 Part 40. Information can include alcohol tests with a result of 0.04 or higher, verified positive drug tests, refusals to be tested, and documentation, if available, of completion of the return-to-duty process following violations.

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DOT Employment History

Under CFR 49 Part 40, employers hiring workers who will perform safety-sensitive tasks and will be part of a random drug and/or alcohol screening pool, must obtain the previous Department of Transportation (DOT) regulated drug and alcohol screening records from any previous employer where the employee was also part of a DOT-regulated drug and alcohol screening program for the time period specified by each DOT agency. AccuSource’s team of trained verification specialists, reach out to previous employers to ensure clients remain compliant with all DOT guidelines.
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DOT PSP Crash & Inspection Record

The Pre-Employment Screening Program (PSP) is a service that allows account holders and individual drivers to purchase driving records from the Federal Motor Carrier Safety Administration’s (FMCSA) Motor Carrier Management Information System (MCMIS). The program enables motor carriers to make more informed hiring decisions by providing electronic access to a driver’s crash and inspection history. Information available includes five (5) years of crash and violation data found by the FMCSA MCMIS system: DOT Number, Number & Date of Crashes, Number of Injuries, Number of Fatalities, Carrier Name Inspection Activity 3-year history from MCMIS: Driver Inspections, Driver Out-of-Service Inspections and Service Rate, Hazmat Inspections, Hazmat Out-of-Service Inspections and Service Rate, Vehicle Out-of-Service Inspections and Service Rate, Inspection Details, Violation Summary

Driver Monitoring Services

Driver Monitoring

An employee’s driver license status can change in a moment with a DUI or other serious driving-related criminal conviction. Many employers with driving employee populations are seeking a means to closely monitor their driver’s ongoing license history in an effort to minimize financial risk and negative publicity. AccuSource’s driver monitoring program alerts employers when a negative event occurs, enabling the employer to take action to protect their organization. Additionally, driver monitoring can positively impact operating costs by, in some instances, reducing insurance premiums.

Frequently Asked Questions

What is included in a motor vehicle search?

It is a search of the state Bureau of Motor Vehicle records for driver information. An employer may check the motor vehicle (or driving record) history of their candidates, particularly those who will drive the employer’s vehicle or operate machinery, or whose job duties include frequent driving. Information can include license status, license class, issue date, expiration date, violations, suspensions, licensee address, date of birth and physical description.

These records vary by state, providing different information. The MVR record is the best source for verifying an applicant’s DOB. The number of years shown on driving reports varies by state, so criminal traffic offenses may not always appear on the MVR report; only the suspension/cancellation will show. The MVR report can be affected if the license number provided by the applicant is an ID card number or if it is not formatted correctly for the provided state. Please note, certain states require specific applicant release forms.

Employers are generally looking to uncover a history of unsafe driving or poor decision making that may put the employer, its employees, its customers, or the general public at risk.

What is the Department of Transportation (DOT) Verification service and what does it encompass?

The DOT Drug and Alcohol Records Verification is a crucial step in mitigating risk and ensuring regulatory compliance for DOT-regulated employers. The process includes the applicant completing a 49 Part 40 Drug and Alcohol Records Release Request for each employer where the applicant held a regulated role (safety-sensitive job duties) for the statutory period of time defined by the applicable governing agency of the DOT. For example for most roles, the Federal Aviation Administration (FAA) requires a 2-year history. However, the Federal Motor Carrier Safety Administration (FMCSA) requires 3 years. AccuSource contacts the employer, provides release, and directly facilitates obtaining the necessary documentation. AccuSource’s DOT Drug and Alcohol Records Verification Services include the following:

  • All necessary release forms
  • Electronic storage of all release forms
  • Documentation of verification attempts – including date/time of contact, method of contact, name/title of contact and result of attempt(s)
  • Continuous follow-up on records requests until obtained, until determined records are not available or until the 30 day response period has elapsed (with documentation of “Good Faith” exception.)

Why do employers check professional licenses?

This check verifies a person’s professional license which can help eliminate falsified or overstated credentials.

Information is verified by direct contact issuing institution or through online/automated verification systems. Information can include: certificates, license issued, and license expiration. If an applicant claims that they have earned a degree or are licensed in a particular vocation, and they did not, this would raise a red flag to a potential employer.

How long does it take to get drug test results?

Results from workplace drug testing are fairly quick and can usually be received in a few days. An employer may also request to have the test done with a rapid test that can provide results on the same day. Negative results are usually received within 24 hours; however, a positive screen will require further testing that may take a few days up to one week. If the initial screen is negative, a medical review officer (MRO) will typically contact the employer with the results. If a positive result occurs, an MRO will contact the applicant for further questioning. It is important to notify the laboratory or MRO of any medications currently in use, including prescriptionover-the-counter or herbal medications. The applicant may have to provide proof of a valid prescription and prescriber information for prescription medications.

Frequently asked questions on background checks

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