List of services with detailed descriptions
Sample Background Screening Report
Report Interpretation Document
Appendix A (Employment Credit Report sample)
Important information for Clients requesting Pre-Employment Credit Reports
Important information regarding User Obligations under the FCRA
You must provide the appropriate Fair Credit Reporting Act (“FCRA”) Disclosure (e.g., the FCRA Disclosure for Consumer Report or the FCRA Disclosure for Investigative Consumer Report) along with any applicable State and/or Local disclosures. All applicants must also be given and must complete and sign the FCRA Authorization Form before you initiate the background check. Please note that these documents are provided as samples and you should review them with your legal counsel prior to use.
FCRA Disclosure for Consumer Report – General
Provide this disclosure to the applicant if you will be requesting a consumer report under the FCRA. Note that there is a version for employment purposes and one for non-employment purposes (e.g., volunteer, vendor, student).
• FCRA Disclosure for Consumer Report – Employment
FCRA Disclosure for Investigative Consumer Report – General
Provide this disclosure to the applicant if you will be requesting an investigative consumer report under the FCRA. Note that there is a version for employment purposes and one for non-employment purposes (e.g., volunteer, vendor, student).
• FCRA Disclosure for Investigative Consumer Report – Employment
FCRA Authorization Form – General
After you give the appropriate FCRA Disclosure form and any applicable state and/or local disclosures to the applicant, the applicant must also be given and must complete and sign the FCRA Authorization Form. Note that there is a version for employment purposes and one for non-employment purposes (e.g., volunteer, vendor, student).
State and Local Disclosures
Certain states and localities, such as counties and cities, may require additional or special disclosures in addition to the standard FCRA disclosure and authorization. For ease of review, we have provided sample State and Local Disclosures in a packet. Please review with your counsel to determine your process for providing these disclosures as needed.
The sample State and Local Disclosures packet currently includes disclosures for the following: California (State), California Credit Notice (State), City of Los Angeles, City and County of San Francisco, Massachusetts, Minnesota, New Jersey, New York (State), New York City, Oklahoma, Washington (State). Please review with your counsel to determine if any additional disclosures may be needed based on location and industry.
This form should be signed in addition to the consent form if an applicant is currently residing in the United States and has an International address history that you are running searches on.
- Sample – International Employment Consent Form 4.15.2021
- Sample – International Non-Employment Consent Form – GDPR Compliant 4.15.2021
Summary of Rights:
It is also best practice to provide your candidate the Summary of Rights document prior to running their background check.
Information for consumers who believe they are a victim of identity theft.
Data Retention Policy
Pre-Adverse Action Sample Letter:
Before you reject a job application, reassign or terminate an employee, deny a promotion, or take any other adverse employment action based on information in a consumer report, you must give the applicant or employee a Pre-Adverse Action Notification with a consumer copy of the report and copy of A Summary of Rights under the FCRA. Except for California, which has a sample provided below, please see the sample Pre-Adverse Action Notification:
Adverse Action Sample Letter:
If you take an adverse action based on information in a consumer report, you must give the applicant or employee a notice of that fact – orally, in writing, or electronically (written notification is recommended to show proof of compliance).
- Sample Adverse Action Notification Letter
- California Sample Adverse Action Notification
- Austin, TX Sample Adverse Action Letter
Additional Adverse Action Forms:
Some jurisdictions require additional information to be provided when an employer plans to and/or does take adverse employment action or have other requirements related to the adverse action process, such as a specific waiting period required in between letters.
We have provided forms or notices, but please consult with legal counsel to ensure you meet all state and local requirements that may apply to your company since some of the requirements do not involve a specific form or notice.
- Massachusetts DCJIS Information Concerning the Process in Correcting a Criminal Record
- New York City Fair Chance Act Notice and Evaluation Form
- Washington D.C. Notice of Right to File Complaint
Sample disclosure and authorization forms for alternate permissible purposes (students, volunteers, etc.) are available upon request.
**Note: If your company plans to utilize your own disclosure and authorization forms, please be sure they are compliant with employment screening policies/practices. As always, AccuSource is not issuing an opinion that is legal in nature. The above information is general information only as it pertains to background screening and is not legal advice, expressed or implied. Consultation with legal counsel is recommended in all matters of employment law.**
We recommend that you pass this information along to any users who will be processing background screens.
Please contact our corporate office by email at firstname.lastname@example.org or by telephone at 888-649-6272, should you have any questions.