This information is not intended to be legal advice. It is recommended that you speak with your Legal Counsel to ensure compliance with applicable law.
The United States Citizenship and Immigration Services (USCIS) Form I-9 is mandatory for all U.S. employers. The form, which must be on file for all employees hired on or after November 6, 1986, is used to verify an employee’s identity and employment authorization status.
Typically, the USCIS releases form revisions every few years, but recently, the revised forms have come one after another – with the most recent version released on July 17, 2017. The newly revised form will replace the previous version dated 11/14/16 N.
Revisions have been made to both the instructions and the list of acceptable documents. According to the USCIS website, the revisions include the following:
- Revisions to Form I-9 instructions:
- We changed the name of the Office of Special Counsel for Immigration-Related Unfair Employment Practices to its new name, Immigrant and Employee Rights Section.
- We removed “the end of” from the phrase “the first day of employment.”
- Revisions related to the List of Acceptable Documents on Form I-9:
- We added the Consular Report of Birth Abroad (Form FS-240) to List C. Employers completing Form I-9 on a computer will be able to select Form FS-240 from the drop-down menus available in List C of Section 2 and Section 3. E-Verify users will also be able to select Form FS-240 when creating a case for an employee who has presented this document for Form I-9.
- We combined all the certifications of report of birth issued by the Department of State (Form FS-545, Form DS-1350 and Form FS-240) into selection C#2 in List C.
- We renumbered all List C documents except the Social Security card. For example, the employment authorization document issued by the Department of Homeland Security on List C will change from List C #8 to List C #7.
The newest version of the form is now available, but employers may continue using the current version until September 17, 2017. On September 18, however, employers must begin utilizing the new form dated 07/17/17 N to avoid fines and civil/criminal penalties.
For more information about Form I-9 solutions, and how these changes may impact your business, contact AccuSource today or reach by phone at 888-649-6272.